All Meetings of Council are open to the public unless they are a Closed Meeting under Section 239 (2) of the Municipal Act.
Register as a delegation
Members of the public may register as a delegation to speak at an open meeting of Council by contacting the Clerk by the Wednesday before the meeting at 519-699-3946.
Delegations are encouraged to attend discussion focused Committee of the Whole meetings rather than Council meetings. The Clerk can help you decide what meeting to register for. Registered delegates are permitted to address Council for a maximum of 10 minutes. Any member of the public can ask to be heard at an open Meeting and Council may pass a resolution allowing them to speak for a maximum of 5 minutes.
Public Meetings for planning matters or municipal drains normally allow for residents to speak without registering or asking to be heard at the meeting. At the appropriate part of the meeting the Chair will ask if anyone wants to address Council on that topic.
Presentation Materials
Delegations are encouraged to submit written material outlining their position by noon on the Wednesday preceding the meeting. Material submitted by this time will be included in the Agenda package. If a delegation is unable to submit the written information in advance of the meeting, he/she should provide 10 copies for distribution to Council and staff.
If you will be using a Power Point presentation, an electronic copy must be provided to Township staff by the Monday preceding the Meeting. If you have any additional audio/ visual requirements, you should let staff know at the time of registration.
The Township encourages members of the public to comment on matters of interest to them, however, delegations are cautioned that if derogatory or inappropriate remarks are made, the delegation will not be permitted to continue speaking and the comments will not be recorded in the meeting minutes. Applause, booing or other audible demonstrations of support or opposition are prohibited.
Delegations are requested to respect all citizens, members of Council and staff, regardless of differing opinions and views. Please display the same courtesy and respect to others that you expect for yourself.
As a delegation, you must also be aware that all Committee of the Whole and Council meetings are open to the media and your comments may be reported in the newspaper.
Topics relating to Township operations should be discussed with staff first.