The Township of Wellesley is a lower-tier municipality within the Region of Waterloo, with a rich agricultural background and thriving rural towns and villages. With a population of approximately 11,500 residents the Township offers suburban living with convenient access to city amenities.
Employment with the Township of Wellesley provides a positive, friendly and welcoming environment, with a focus on supporting work-life balance. The Township is currently recruiting for the position of Deputy Clerk.
Duties will include:
- Assumes the role of the Clerk in the Clerk’s absence.
- Provides administrative support for the Municipal Clerk and other Department Heads as directed by the Clerk. Assists in preparing correspondence, work schedules and reports.
- Assists with the preparation of agendas, minutes, reports, resolutions and By-laws for Council and Committees.
- Maintains municipal filing systems. Ensures the minute books, policy and procedure manuals and original by-laws are secure. Updates the by-law book and schedules to by-laws as amendments occur.
- Serves as a Commissioner of Oaths and Deputy Division Registrar under the Vital Statistics Act.
- Acts as Lottery Licensing Officer. Receives, reviews and processes lottery license applications.
- Prepares marriage licence documents and receives payments.
- Processes birth and death registrations. Maintains database and corresponds directly with Provincial Ministries responsible for birth and death records.
- Coordinates the accessibility initiatives, including compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and Ontarians with Disabilities Act, including preparation of workplans, policy reviews, and reports.
- Acts as staff representative on the Grand River Accessibility Advisory Committee and/or Reconciliation Action Partnership as required.
- Assists in preparing and distributing advertisements and public notices as required.
- Posts public documents on the Township website as directed.
- Provides backup for Township website and social media platforms.
- Assists with Municipal Elections, acting as the Deputy Returning Officer. Assists with updating voters list.
- Assists with drainage reports, records and court of revisions.
- Assists with cemetery management and tracking.
- Performs other related duties assigned.
Minimum Requirements:
- Minimum Community College diploma in Office or Business Administration or equivalent.
- A minimum of 2 years’ experience in an administrative position in a related environment.
- Working knowledge of legislation, regulations, policies and procedures that impact municipal government operations.
- Good communication, public relations, organizational and time management skills.
- Ability to work well under pressure and time constraints.
- Demonstrated ability to be a team player who can establish effective working relationships with Council, employees and the general public.
- Proficient in use of computer software including Microsoft Office Suite and customized accounting software.
Hours of Work: This position will work 35 hours per week; however, flexibility to work evenings to attend Council and Committee meetings is required.
Core office hours from Monday to Friday, 8:00a.m. to 4:30p.m.
The Township offers flexible work arrangements, including an opportunity for this position to participate in our 4-day work week program.
Job Status: Full-Time Permanent
Compensation: $62,197 - $77,746 (Band 5)
Location: Administration Office, 4639 Lobsinger Line, St. Clements, Ontario
Qualified candidates may submit a detailed resume in confidence electronically by 4:00 p.m., Monday, November 3rd, 2025.
Attention: Amy Harron, Acting Municipal Clerk
E-Mail: aharron@wellesley.ca
We thank all those who apply but advise that only those applicants selected for an interview will be contacted. The Township of Wellesley is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. If contacted for an interview, please advise of any measures you feel you need to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially. Personal information is collected under the authority of the Municipal Act, 2001 (S.O. 2001, c.25) and will be used to select a candidate.